eRegister
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General Instructions
* Label Denotes a mandatory field.
Click on the icon to call out a pop-up date picker. Alternatively, key in the date directly, using the dd/mm/yyyy format.
Add or Remove an entry. E.g. For Travel Itinerary, click to add a new destination.
Clear the form.
Submit the form.
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Single Registration

With eRegister, you register online details of your contact information, destinations and travel dates; so that in an emergency, the nearest oversea Singapore Mission can quickly contact you to provide help. You can register as a single individual or as a group.

If you are a registered Portal Account user, when you login and eRegister, the information in this section will be automatically filled in based on your portal profile.
Name as in NRIC: Name as in NRIC
Surname / Family Name: Surname / Family Name
NRIC: NRIC of the person travelling. (eg. S1234567A)
NRIC Type: Type of NRIC
Date of Birth: Date of birth in dd/mm/yyyy format
Gender: Male or female
Passport Number: Passport number
SMS: Local mobile number to receive the SMS notification
Email: Email address.
Nature of Travel: Purpose of your trip
Travel Agent: Travel agency which you are travelling with
Country / Region: Name of Country
City: Name of City
State: Name of State
From / To Date: Start and End date for your stay in this country and city. Note the following:
* Start Date must be earlier or equal to End Date
* Advance registration is allowed for not more than 90 days.
* Period should not be more than 3 years.
* No overlapping periods are allowed for multiple registrations.
* No overlapping periods are allowed for multiple itinerary within a registration
* If you plan to key in multiple itineraries, the dates of these itineraries must be continual. (For example, the "To" date of the first itinerary is 10/10/2015, the "From" date of the second itinerary must be 11/10/2015.)
Address in Foreign Country / Region: Foreign address for each country / city
Hotel: Name of Hotel
Contact Number: Foreign contact number for each country / city
Foreign Mobile Number: Foreign mobile number for each country / city

If you are travelling to more than 1 Country or City,
Click on    to add itinerary; Click on    to remove itinerary.

If you are a registered Portal Account user, when you login and eRegister, the information in this section will be automatically filled in based on your portal profile.
Name of Contact Person: Person to contact in case of emergency
Relationship: How is this person related to you
Home / Office Number: Telephone number of this person
Mobile Number: Mobile number of this person
Alternative Number: Alternative number of this person
Residential Address: Residential address of this person
If you are staying overseas for an extended period (more than a year), you may wish to sign up with OSU.
Subscription to OSU: Yes or no
Email: Email address for OSU notifications
Username: Preferred Username for OSU portal
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Group Registration

If you are travelling alone, please refer to Single Registration instead. This form is very much similar to the single registration form, except the following differences.

Nature of Travel: Purpose of your trip
School / Organisation / Travel Agent: Travel Agency, School or Organisation which you are travelling with
Group Member Particulars - Upload Details  
If you do not wish to enter the members' details online, you may upload their details using an excel document instead. Please download the standard template from eRegister and ensure that the number of members in the excel document is the same as the number of group members specified.

Note:
  • Use only eRegister standard Excel template with *.xls extension and compatible with Excel 97 - 2003.
  • Maximum file size of 500KB
  • Maximum 300 members per registration
  • Mandatory columns: Name as in NRIC, NRIC, NRIC Type, Date of Birth, Gender
  • Do not modify template layout


Number of Group Members (excluding yourself): Number of members in group excluding the Registrant or Group leader.
SMS Acknowledgement: If you wish the system to send SMS to all group members, to indicate preference.
Upload Details: If you do not wish to enter the members' details online, upload members details using template. After selecting, notice that a file upload section will appear in order for you to download the template and upload the completed excel document.
Download Template To download template, right-click on "here" and select "Save Target As...".
Upload Template After you have completed the form, upload the document:

Click on    to select file to upload. This must be an excel file of the correct template.

Click on    to submit file.
Group Member Particulars - Online Form  
For 10 or fewer travelling members, you may wish to enter their details via the online form. You are only required to fill in the accompanying travelling members' details in this section.


Number of Group Members (excluding yourself): Number of members in group excluding the Registrant or Group leader.
SMS Acknowledgement: If you wish the system to send SMS to all group members, to indicate preference.
Online Form: If you wish to enter the members' details online, to display online form.
Name as in NRIC: Name as in NRIC
Surname / Family Name: Surname / Family Name
NRIC: NRIC of the person travelling. (eg. S1234567A)
NRIC Type: Type of NRIC
Date of Birth: Date of birth in dd/mm/yyyy format
Gender: Male or female
Passport Number: Passport number
Mobile Number: Local mobile number to receive the SMS notification
Email: Email address. If you have multiple email address, please separate each one by a ; (semicolon).
Name of Contact Person: Person to contact in case of emergency for this member
Relationship: How is the person related to this member
Home / Office Number: Telephone number of the person
Mobile Number: Mobile number of the person
Alternative Number: Alternative number of this person
Residential Address: Residential address of the person
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Group Registration (MOE)

For MOE Group Registration, please refer to the following section.

Nature of Travel: Purpose of your trip. Please select "MOE"
School / Organisation / Travel Agent: Travel Agency, School or Organisation which you are travelling with
Group Member Particulars - Upload Details  
For MOE Group Registration, members' details must be generated from MOE Cockpit system. Please use the correct template for uploading and ensure that the number of members in the excel document is the same as the number of group members specified.

Note:
  • Use only Excel template generated from MOE Cockpit system with *.xls extension and compatible with Excel 97 - 2003.
  • Maximum file size of 500KB
  • Maximum 300 members per registration
  • Do not modify template layout


Number of Group Members (excluding yourself): Number of members in group excluding the Registrant or Group leader.
SMS Acknowledgement: If you wish the system to send SMS to all group members, to indicate preference.
Upload Template After you have completed the form, upload the document:

Click on    to select file to upload. This must be an excel file of the correct template.

Click on    to submit file.
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View / Copy / Update / Cancel Registrations

As a registered Portal User, please login to the Portal before accessing eRegister. As a login user, you will be able to view up to the last 5 submissions. You may then Copy, Edit or Cancel these registrations, if required.

View Registrations
Country Click on the country link to view the registration details
Travel Date Start date of the trip
Status * Submitted. Trip has not started yet
* Active. Trip has started. Active trip cannot be cancelled.
* Expired. Trip is over. Expired trip cannot be edited or cancelled.
* Cancelled. Trip has been cancelled.
Action Click on    to copy registration details to new registration form.
Click on    to edit registration details.
Click on    to cancel registration.
Copy / Edit / Cancel Registrations
Copy If you are a frequent traveller to a particular country with similar itinerary, click on  corresponding to that entry. The registration details will be copied to a new registration form. You may then make the necessary amendments and the registration as a new trip. Note that registrations with overlapping travel periods will be rejected.
Edit You may edit a registration that is not Expired or Cancelled. To edit, click on  corresponding to that entry. The registration form is retrieved and you may then make the necessary amendments and the amended registration. You will receive another acknowledgment if the re-submission is successful.
Cancel You may cancel a registration if your trip is not Active, Expired or Cancelled. To cancel a trip, click on corresponding to that entry. The registration form is retrieved. View the details and confirm that this is the correct entry to cancel. Click to cancel the trip.
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Update eRegister Profile

The eRegister System will automatically fill in certain sections of the form based on the details provided in your Portal Profile. You may update your details by following the steps illustrated below.


 

Step 1
Login to the Portal.


 

Step 2
Click on "Account Options".


 

Step 3
Click on "Update Profile ". Update your details and click to save. The next time when you eRegister with us, these details will be automatically filled in the registration form.
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Error Messages

If your submission is unsuccessful, a summary of the errors will be displayed at the bottom of the form as illustrated in Figure 1 below. These error messages are also highlighted below the entry that caused the error as illustrated in Figure 2 below.


Figure 1: Summary of Errors

Figure 2: Erroneous Entry
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Saving and Verifying Excel Version

Saving Excel Template
For group registration with file upload, under "Group Member Particulars" section, select "Upload members details using template". To download template, right-click on "here" and select "Save Target As...".



Verifying Excel Version
eRegister only accepts Excel spreadsheet with *.xls extension and compatible with Excel 97 - 2003. To verify Excel version, go to "File" > "Save As...". In the "Save As" dialog, ensure that the "Save as type" is specified as "Microsoft Excel 97 - Excel 2003".





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